From: Jonas Sundborg Sent: Monday, July 23, 2012 8:36 PM To: Victoria Mitchell Subject: FW: Notes of the M2M Consolidation Partners Teleconference - 13th July 2012 Hi Victoria, Please put this as new agenda item 5. Best Regards, Jonas From: David Boswarthick [mailto:David.Boswarthick@ETSI.ORG] Sent: den 17 juli 2012 17:29 To: FOUNDERS@LIST.ONEM2M.ORG Subject: Notes of the M2M Consolidation Partners Teleconference - 13th July 2012 Hello everyone, Please find below the notes of the Teleconference held on 13th of July from 1200-1400 GMT. Best regards David Technical Officer TC M2M Source: Meeting Secretary (David Boswarthick) Title: Meeting notes from oneM2M Plenary call of 13th July 2012 1 Opening of the meeting (Convenor) Jonas Sundborg convened the meeting in which there were 29 participants connected via the web interface. Documents considered during this Teleconference were circulated via the Founder email exploder list prior to the meeting. 2 Roll Calls & Notification (Secretary) Jonas welcomed the participants to the call. 3 Approval of Agenda (Convenor) The agenda contained in was APPROVED 4 Quick Summary of Last Call (Secretary) The revised notes of the previous M2M Consolidation Partners Teleconference (29th June 2012), circulated by the Secretary by email on 4th July, were briefly reviewed. Comments had been received be email from the TIA delegation. With respect to §7: “A decision had already been made during the Tokyo Meeting to separate the resources required for Secretariat Support and those required for meeting. This decision was reaffirmed by the plenary.” Agree that was the decision in Tokyo but are these two line items in a single budget, or are they considered totally separate items, each with its own separate funding model? Jonas clarified that the Ad Hoc groups should update on this, but he understands that there are two budget lines (Secretariat support and meeting provision) With respect to §8: TIA proposes an amendment to the meeting notes to add the following as a second paragraph under §8 Compilation of Understanding: “It was agreed that, although Milestone 4 shows a target date of 21 May 2012, it cannot yet be declared complete since, for example, the requirements of the second bullet item are not yet satisfied.” The meeting agreed that MILESTONE 4 is not yet fully complete. With the modifications outlined above in this present meeting report – the summary of last call was considered as APPROVED. 5 Review of Actions from previous meetings M2MCons 4/1: Secretary (Tokyo meeting) ACTION: To maintain a summary of the contacts made by potential partners with vertical industry groups. UPDATE: See agenda 8 STATUS: Ongoing ACTION 1: Potential Partners (11 April 2012) ACTION: To consider the oneM2M resourcing arrangements for 2013 UPDATE: See agenda 7 STATUS: Ongoing ACTION 2: Potential Partners (11 April 2012) ACTION: To consider the resources to be provided by Partners Type 2 for 2013 UPDATE: See agenda 7 STATUS: Ongoing ACTION 2: Potential Partners (18 May 2012) ACTION: To announce their commitment to sign the Partnership Agreement by the deadline 30 June UPDATE: See agenda 7 STATUS: Ongoing ACTION 5: ATIS & TIA (1 June 2012) ACTION: To send out a proposed procedure for inviting verticals to SC#01 and a proposed list of potential verticals to the Founders for review until 8th June UPDATE: See ACTION 8 below STATUS: Ongoing ACTION 2: Joint Ad-hoc Group (15 June 2012) ACTION: To separate the issue of Secretariat Functions and Meeting Hosting. STATUS: Completed ACTION 3: Joint Ad-hoc Group (15 June 2012) ACTION: To produce a calendar and schedule of meetings for 2012/2013 as working assumption. STATUS: Completed ACTION 4: Potential Partners (15 June 2012) ACTION: To confirm each position with respect to resources from Partner Type2. UPDATE: See agenda 7 STATUS: Ongoing ACTION 5: CoU Ad-hoc (15 June 2012) ACTION: To capture decisions made in respect of Trademarks and Logos in CoU. STATUS: Completed ACTION 6: CoU Ad-hoc (15 June 2012) ACTION: To make a proposal on what point the CoU should be frozen and no longer be maintained. STATUS: Completed ACTION 7: Joachim Koss (15 June 2012) ACTION: To circulate the proposed process for admitting new Partners into oneM2M to Plenary email list. Update available under agenda item 8. STATUS: Completed ACTION 8: ATIS/TIA (15 June 2012) ACTION: To circulate the invitation letter to the external, the list of the external, attachments and responses received. UPDATE: See agenda item 8.2.3 STATUS: Completed ACTION 1: Ad Hoc Group (29 June 2012) ACTION: To further develop the resourcing model based on the “two factor” scenario (Partners and Members). UPDATE: See agenda 7 STATUS: Ongoing 6 Selection of oneM2M logo and slogan 6.1 oneM2M Logo Each Potential Partner is requested to provide their preferred selection of logo (1 vote per Potential Partner) and slogan (1 vote per Potential Partner) at the Plenary electronic meeting 13 July. [ETSI 1a or ATIS b] Susan (ATIS) clarified that it is important that the Logo is carefully managed, with clear principles and guidelines. It would be useful to have input from our respective marketing experts. This item will be added to the SC#01. Selection of Potential Partners: ARIB: - Prefers ETSI 1a + “Better together”, and logo with and without slogan ATIS: - Prefers ATIS b + “Global Initiative”, and logo without slogan – but ATIS wish to see marketing experts looking further at this. CCSA: - Prefers ATIS b + “Better together”, and logo with and without slogan ETSI: - Prefers ETSI 1a + “Better together”, and logo with and without slogan TIA: - Prefers ETSI 1a + “Better together”, and logo with and without slogan TTA: - Prefers ETSI 1a + “Better together”, and logo with and without slogan TTC: - Prefers ETSI 1a + “Better together”, and logo with and without slogan Final results:- Choice of Logo – ETSI 1a Choice of slogan – “Better together” Options – Logo can be used with or without slogan Cheryl asked that the SC may examine the choice of colour of the Logo. Susan warned that trademark issues need to be examined urgently before the slogan “better together” is used publically. It needs to be examined by all partners in the SC with the advice from the appropriate marketing / trademark experts. The existing choice of ETSI logo 1a will not be used externally, until the issue of trademark is studied in the SC. It is advised not to use the slogan until the issue of trademark is clarified by all partners in the SC. The objective is that the logo can be published as an outcome of the SC meeting #1 together with guidelines. 6.2 oneM2M slogan Each Potential Partner is requested to provide their preferred selection of slogan (1 vote per Potential Partner) at the Plenary electronic meeting 13 July. ["better together" or "a global initiative"] (see 6.1 above) 6.3 oneM2M logo with and without slogan A number of respondents have requested that the logo should be available both with and without the slogan. Each Potential Partner you to state if they object to this proposal by the Plenary meeting 13 July. (see 6.1 above) 6.4 Additional selection If ATIS b logo is the winner in round 2, then a further selection by the Potential Partners is need between ATIS 1b and 2b, which will also take place at the Plenary electronic meeting in the 13 July. (not required) 6.5 Logo and trademark issues It has been requested to define the purpose and intended use of the logo. It has been advised that it is necessary to do a trademark search for the chosen slogan. (see 6.1 above) 7 Report & Issues from joint ad-hoc group Peter presented the summary slides of the joint ad hoc group progress. 7.1 Resourcing model including resources/budget for a) secretariat functions and b) hosting of meetings The decision on the 2 options has already been taken in previous plenary meeting and the document [Funding Model Proposal status 26 of June] needs to be updated to reflect that decision ACTION 01: Peter to circulate the updated version of “Funding Model Proposal status 26 of June” 7.2 Secretariat functions and offer for voluntary resources NOTE: Secretariat functions document has already been agreed in a previous plenary call. 7.3 TP meeting schedule The document [oneM2M meetings working assumptions_status at 26 June] was presented. It contains some initial proposals for dates, and locations. There is still no agreement on 4 or 6 TP meetings per year. ATIS is supportive of having 4 TP meetings per year and may propose documents directly to the SC01, while others are supportive of reserving 6 TP meetings as oneM2M is new and more time is needed in the beginning (and as an option cancel one or two meetings if they are not needed). 7.4 Working Procedures See document [Draft Working Procedures_2012-07-12a] This version will be input to the SC01 meeting 7.5 Future of joint ad hoc No further ‘official’ ad hoc meetings are proposed. However they may progress work ‘informally’ before SC01. Jonas thanked the co-convenors and participants of the ad-hoc groups for their excellent work and participation to the work of oneM2M. 8 Future meeting plans 8.1 Electronic Plenary meetings It was agreed that there will be no further electronic Plenary meetings before SC01. 8.2 Steering Committee meeting #1, 24-26 July 2012, Seattle 8.2.1 Draft agenda See document <0713 oneM2M_SC01_01rx draft schedule and agenda for oneM2M SC1> The logo and tag line issue needs to be added to the agenda of SC01. The issue of leadership election procedures needs to be added to the agenda of SC01. The meeting endorsed this draft agenda (with modifications as given above) 8.2.2 Media relations For approval: Press Release of SC #1. See document Cheryl presented the document that represents ATIS/TIA work on the press release for the output of the 24th July event. It is proposed that this document is reviewed by email on the founders list ACTION 02: Comments are welcomed from HoDs of each Potential Partner on the proposed PR for the 24th July event. Deadline for comments is by EoB 19th July For discussion: PR plan. There were no comments to the PR plan. 8.2.3 Participation Potential Partners, delegations per Potential Partner. See document < oneM2M July 2012 SC Meeting Invitations > Victoria (TIA) quickly presented the excel sheet that shows the potential participation of ‘verticals’ to the SC01 meeting. Jonas commented that that the Continua Health Alliance would be good to have as a participant of the SC01. Joachim (ETSI) presented the document [Draft Description on Membership Application Process_120713v4.1] and identified the minor modifications to the email addresses that had been made. It was suggested to add the following text to §2 “The letter should also indicate that the applicant endorses the principles of the oneM2M Agreement”. The meeting approved the updated version (v4.2) that includes the additional text (above). 8.2.4 Documents for submission to SC01 * SC proposed Agenda * TP proposed Agenda * Election process * Draft working procedures * * Logo and tagline + analysis * Ad Hoc issue list * CoU document * Funding models * Meeting schedule * Partnership Agreement * IPR annex * Secretariat function * Timeline and milestones 8.3 Technical Plenary meeting #1, 24-28 September 2012 8.3.1 Appointment of Convenors for the TP ETSI wish to propose the following in regards to the convenors of TP#1, which follows the same spirit as the one made to convene SC#1. ETSI proposes that the Convenor arrangements for the first TP meeting should follow the same procedure as for the Potential Partner meetings that had taken place to date as well as for SC#1. This would mean that TP#1 (scheduled to take place in Europe from 24-28 September) would be Convened by Jonas Sundborg and Co- Convened by David Foote and Yong Chang. It is expected that a call for candidates would be issued during TP#1 so that a Chairman and Vice-Chairmen can be duly elected at TP#2. It is also noted that the Convenor for the TP would not be eligible to stand for the position of TP Chairman. Peter Nurse asked why it is not the SC who will take this decision? Luis Jorge (ETSI) explained that this is not intended to undermine the SC, simply to progress in an efficient way the work of the project. DECISION: The ETSI proposal was agreed subject to the proposed TP convenor choice being endorsed by the SC01. 8.3.2 SC and TP leadership nomination and selection timeline See document < oneM2M ATIS summary of nomination and selection process> Steve (ATIS) presented the document that outlines the ATIS understanding of the Leadership (SC and TP) nomination and selection process and timeline. The meeting approved the document The process as described in this document will be submitted to the SC02 for final approval ACTION 03: Steve will modify the nomination and selection process document to reflect the decision under agenda 8.3.1 and provide it to SC01 as an ATIS contribution. 8.3.3 Draft TP 01 agenda See document <0713 oneM2M_TP01_0x draft schedule and agenda for oneM2M TP1> ACTION 04: Steve will circulate the TP01 agenda, and comments are welcomed from HoDs of each Potential Partner by EoB 19th July 9 Void 10 Compilation of Understanding 10.1 Final approval of the CoU For Approval: See document . Rajesh presented the latest version of the CoU. The document was approved and Jonas thanked all in the CoU team for excellent work. The CoU activity is now closed. The Latest version of the CoU will be submitted to the SC01. 11 Timeline and Milestones Milestone M4 – Official Signing • Draft Agenda of the first SC meeting (2 weeks before M4) • 2013 proposed budget (high and low) and funding model/membership fee structure and initial resources including schedule available • Provision of secretariat functions agreed upon • Founding agreement signed • Steering Committee Members identified, call for SC chair candidates • Preliminary list of members of the initiative identified • Invitation to Verticals to join oneM2M at the official signing ( from M3) • Invitations issued to participate There will be some offline work to analyze the status of M4 and the objective is that M4 can be passed at SC01. 12 Any other business None 13 Closure Jonas thanked all the participants and closed the meeting.